MASSAGE • WELLNESS • RESTORATION
Policy Review and Publication Details
A Day @ The Oasis
OWNER AND WEBSITE DESIGNER COPY | Complete before activating the policies
Decisions confirmed on October 26 2026
25% booking deposit. At least 24 hours notice. Forfeiture of the deposit for late cancellation or no-show. Travel quoted before booking. Website still being built.
Choices still needed
Confirm service cities/radius and travel origin; deposit calculation and balance due date; timely-cancellation refunds/transfers; late-arrival rules; refund processing timeframe; illness and therapist-cancellation treatment; minor-client policy; and fees if a session is refused or ends early. Bracketed proposed clauses require adoption or revision.
Information for the website designer
Provide a working public contact, booking/cancellation channels, website URL, booking platform, payment processor, website host, form and record-storage tools, and all cookies/analytics/advertising integrations. Confirm data collection, access, sharing, retention, security, marketing opt-outs, and handling of privacy requests. Set the effective date only when the final policies take effect.
Professional and privacy review
Check the service and cancellation terms against your insurer’s requirements. Review the actual data flow before finalizing the Privacy Policy. Virginia massage regulations address scope, client privacy, professional boundaries, and applicable ethics; federal HIPAA duties depend on covered-entity or business-associate status. These drafts do not establish legal compliance or replace any required health-privacy notice.
Reference sources checked October 26 2026
Virginia massage disciplinary provisions: https://law.lis.virginia.gov/admincode/title18/agency90/chapter50/section90/
FTC guidance on protecting personal information: https://www.ftc.gov/business-guidance/resources/protecting-personal-information-guide-business
HHS guidance on covered entities and business associates: https://www.hhs.gov/hipaa/for-professionals/covered-entities/index.html
Keep this review page and all bracketed drafting notes off the public website. Publish only terms you have adopted and privacy statements that accurately reflect the live business and website.